I’m rediscovering the joy of having completely uninterrupted time to think. Now, before anyone points out how I was planning to do less of that this year, hear me out!
I’ve realized that, in order to best function on a day to day basis with a large family and a large household to run, I need time alone to think, plan, strategize and decompress my brain.
My day to day interactions and responsibilities sometimes leave me feeling so over-stimulated that I find it hard to connect two coherent thoughts. In fact sometimes I struggle to even create two coherent thoughts. (I’m thinking about times spent at the stove preparing the evening meal.)
From the very first weekend in January I have been carving out a few hours to look back over my week, tie up the loose ends, then look to the week ahead, and indulge in a little planning to make life with the collective run as smoothly as possible.
Oh, and yes, I did say a few hours!
I have managed to fit in about 5 solid hours, give or take, to engage in my thinking time. The only way to get this is to physically leave the house. I pack up my backpack with the tools of my household manager’s trade and head to some local coffee shop with wifi, Oregon chai and good eats. (It takes a lot to fuel the planning body.)
What are my tools?
Laptop
Scanner
Camera
Family Manual
Schedule Book
Finance Folder
Check book
Document Pouch
Electronics Pouch (with all needed wires)
Stapler
My favorite black pen
Pencil
Highlighter
Book and/or magazine
What do I do with my tools?
Before I leave home I do two things:
Step 1: I update Quicken.
Step 2: Download the latest digital statements
When I’m out,  I have developed a little routine that helps me stay on top of our family logistics (oh, how I love routines!!!).
Step 3: Wrap up finances for the previous week
Manually process receipts and spending
Update digital spreadsheet for bills
Update digital spreadsheet for discretionary spending
Update digital spreadsheet for breakdown of mortgage payments
Assign categories to the individual items in the Quicken register.
Just for fun: I tally what food I bought on my detailed shopping lists.
This transitions me out of the previous week and into the week ahead.
Step 4: Schedule Book
I check what’s coming up the next week and see if there are any emails I need to send to confirm plans. I jot down a reminder of phone calls I need to make.
Step 5: Family Manual
I look at my menu plan for the week ahead and adjust based on any changes that have occurred in my schedule. There’s no point in going ahead with a meal that requires a little extra time and care if we have to fit in a last minute medical or dental appointment or a school concert that has been rescheduled yet again.
I determine what items, if any, I need to buy to make the meals (usually produce or other perishable items) and make my shopping list.
Step 6: Blog Plan
I keep a monthly calendar in my family manual so that I can jot down ideas of posts I’d like to write. So far that has been working and I’m so glad to be posting a bit more regularly again.
Step 7: Photos and Scrapbooking
My goal is to be able to sort through photos taken the previous week, and delete and edit as needed. This would be a great time saver when I actually have time to do some scrapbooking. Given that I do all my scrapbooking digitally, having the photos sorted and ready to go will make it so much easier to complete scrapbooking pages.
I know it seems like I cover a lot with steps 1-6 above, but I have managed to get to the photos step a couple of times. This is great progress, given that I have only been following this routine for the last 6 weeks. There was a lot of fine tuning these first weeks to make these steps efficient and not so time consuming. It is working!
My ideal is that steps 1-5 will only take up a small portion of my thinking time and that eventually I will be able to work more on my blog plan, photos and scrapbooking. Of course the grand dream is that I will eventually have time for Step 8.
Step 8: Leisurely Read
Okay, so at the moment this is the dream: I can see myself having about an hour of quiet time sipping tea and reading whatever I feel like reading in the moment. Hence I bring a novel and a magazine. I am optimistic that eventually I will have my systems down and will have some time alone to read before I return home from my little weekly break away . It will happen. I can see it in my future. Baby steps, baby steps, all the way to Step 8 🙂
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